Everything you need to know.
The Absence Calendar allows Managers (with permission) to view, manage and track their Department’s absences.
with Outlook, iCal, Google Calendar, and more, so you can access it wherever you are, on any device, for speed and convenience.
To activate this feature, go to the Absence Calendar by clicking on the Services link at the top of your screen, where you'll see the calendar link to the right. Then click the blue 'Subscribe to Calendar' button.
To submit details go to Absences, via the Services tab at the top of your screen, and click on New Absence.
The Ongoing Absences section, accessed via the Services tab, lets you view and manage all current absences.
Any absences that are ongoing will be listed on this page with all the details summarised. You can close, amend or add any details, and delete the absence from here.
Once the Employee has returned, use the Ongoing Absences listing to close and conclude the absence.
This will bring up the option of doing a Return to Work Interview with the Employee. Although these are optional, we recommend carrying them out to ensure absences are properly documented.
Once you've spoken with the Employee, you can record notes of the meeting in the box provided. The Online Editor lets you create a smart, professional document.
The interview also allows you to upload any relevant accompanying documents, such as a doctor's fit note or medical statement. The interview notes and any documents will automatically be uploaded to the Employee's HR Files, in the Absences folder, once you’ve saved everything via the ‘Complete Absence’ button.
If you don’t want to complete the Return to Work Interview, just click on Complete Absence to conclude it.
Once concluded, the calendar will be updated. Details will remain in green, so you can refer back whenever needed or amend any information as required. Absences can be deleted from here if necessary.
Absences are also recorded in the Employee Record, so that staff and their Managers can see a summary of the details.
This article was last updated 1 year ago.
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