Training records are essential documents that track and maintain information about the training activities completed by employees within an organisation.

These records help ensure that all staff members have the necessary skills and knowledge to perform their roles effectively and comply with industry standards and regulations.

This article will explain the importance of training records, what information they typically contain, and how they can be managed using the WorkSmarter platform.

Importance of Training Records

Compliance and Certification

Regulatory Compliance: Many industries require employees to complete specific training to comply with legal and regulatory standards. Training records provide proof that these requirements have been met.

Certification: Training records can document the completion of certification courses, which may be necessary for certain job functions or professional advancement.

Employee Development

Skills Tracking: Training records help track the skills and competencies of employees, identifying areas where further development is needed.

Career Progression: Documenting training activities supports career development plans, helping employees progress within the organisation.

Organisational Efficiency

Resource Allocation: By understanding the training needs of employees, organisations can allocate resources more efficiently and plan future training sessions accordingly.

Performance Management: Training records are a valuable component of performance management, allowing managers to assess the impact of training on job performance.

Information Typically Contained in Training Records

Employee Details

Name: The full name of the employee.

Employee ID: A unique identifier for the employee.

Department/Team: The department or team to which the employee belongs.

Training Summary: Enter a clear and concise title for the training session.

Details: In the text box provided, write the main content of the training and include all relevant details and information on the session.

Attachments: If needed, attach any relevant documents or files by clicking the 'Attach File' button and selecting the file from your computer.

Date of Training: Select the date the training occurred and any following training dates. Reminders will be issued for due and overdue training.

Attachments

Certificates: Any certificates awarded upon completion of the training.

Supporting Documents: Additional materials such as slides, handouts, or assessment results.

Training records are a crucial aspect of employee management, providing a comprehensive view of training activities, ensuring compliance with regulations, and supporting employee development. By effectively managing training records using WorkSmarter, organisations can enhance their training programmes, improve performance, and maintain a skilled and knowledgeable workforce.