Expenses and Mileage Tracking

Expenses and Mileage,
now easier than ever.

Simplify your company expenses with WorkSmarter's Expenses & Mileage tracking.

Track costs, save receipts and log journeys, then review and reimburse your employees.

Take Control of your Company Expenses

Join 9,200+ UK businesses using WorkSmarter's online HR software.


Review and approve expenses faster than ever.

We built WorkSmarter's Expense Tracker to take all the hassle out of tedious approvals.


Smart Receipts

Upload receipts from photos, scans, files, or mobile devices. We'll save them securely, with enhanced scanning to make blurry receipts readable.

Journey Planner

Use our intelligent Journey Planner to calculate mileage and distance between each stop on your business trip, taking the guesswork out of your travel expenses.


Flexible Claims

Set custom rules for your employees to submit their expenses, with repeating claim periods and automated reminders. Approve, decline, or query in bulk with our efficient review system.

We give staff a simpler way to record their costs, so they get them in on time. And we've made it easy for managers to review, decline, approve, and reimburse — fast

HR Software

Expenses and Mileage for Modern Employers

WorkSmarter's online expense and mileage tracker makes it easy to manage your costs and save time.

Join thousands of modern employers across the UK who are choosing WorkSmarter for their HR software.

Register Now
Clubhouse Golf

“We implemented WorkSmarter for 120+ staff, after upgrading from a paper-based system.

Setup was a breeze, the website is easy to navigate, and the WorkSmarter team were on hand to make the process even simpler.”

Jamie Harding
Clubhouse Golf
Feature Summary

Easy & Flexible Company Expenses

WorkSmarter's online company expense tracker is the ideal solution.

Flexible Features

Weekly, monthly or quarterly claims

Reminders and notifications

Auto-approvals for key staff

Custom settings per employee

Record and track on-the-go

Clever Calculations

Automatic distance detection

Dynamic spend limits

Tiered mileage rates

Net / VAT calculations

Multiple currencies

Easy Expenses

Journey Planner

Optimised receipt scans

Review in bulk

Batch receipt downloads

Full data exports

Get Started

Ready to WorkSmarter?

Join 8,000+ companies who are working smarter than ever before.

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Easy Setup

Setup is really simple, and only takes a few minutes. You'll be guided through the process, step-by-step — and in no time at all you'll have your first employee added to your account.

We're Here to Help

If you need any assistance or have any questions, our friendly team will be happy to assist. Our comprehensive Help Centre is available too, with guides to all aspects of the platform.

Loved By Thousands of SMEs

WorkSmarter is loved by SMEs around the world. We're constantly innovating and releasing new features, with the aim of creating a delightful experience for users. Join thousands of other modern companies using WorkSmarter to grow their businesses.

Lots More Features Available

WorkSmarter provides a wide range of HR tools to help companies grow and manage their staff. Our upgraded plans unlock access to many more HR services, ready to help you grow your business.

Get started with WorkSmarter

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