Free Excel Expenses & Mileage Claim Form

A simple and free downloadable Excel template for tracking employee expenses and mileage.

Track Employee Expenses & Mileage with this Excel claim template

Here at WorkSmarter, our users tell us they love our easy-to-use online Company Expenses & Mileage service. It makes it faster and easier than ever to review employee expenses and business travel, with flexible budgeting and reports.

Whilst we think our online Company Expense Tracker is an excellent choice for growing businesses, we understand not every company is ready to move their expense claims online just yet.

That's why we've created this completely free employee expense tracker Excel template.

How to use our Excel employee expense form

Using our Excel receipts and mileage template couldn't be easier.

Use the form below to customise the Excel template to meet your needs.

We'll send you a download link to access your custom template.

Open the file in Excel — and you're ready to go!

Looking for more flexible company Expense Management?

Our Excel employee expense form is a great way to get started, but we know most growing companies prefer to manage their expense claims online as they grow. When that time comes, we've got you covered.

WorkSmarter offers an easy-to-use online expense tracker, too:

Upload receipts on-the-go, and download in bulk for your accounts.

Flexible budgets and custom settings help you stay in control of costs, with full visibility of expenditure throughout the month.

Clever features like the Journey Planner take the guesswork out of mileage claims, with automatic distance calculations, as well as tiered mileage rates.

And much more! Why not find out more about our online expenses & mileage tracker?

Need More Features?

If you need more advanced expense tracking features, don't miss our online company expenses service.

Show Me

Stay Informed

Keep up-to-date with the latest news from WorkSmarter, by following us on social media.

Customise Your Excel Expenses & Mileage Template

Your company name Your company name Your company name
Total employees Total employees Total employees
Default expense budget Default expense budget Default expense budget
Mileage rate (per mile) Mileage rate (per mile) Mileage rate (per mile)
Your name Your name Your name
Your email address Your email address Your email address

By using our Excel template service, you agree to our privacy policy.

WorkSmarter brings HR to the 21st century.

We're the online HR software of choice for modern UK SMEs.

Get Started

Ready to WorkSmarter?

Join 3,600+ companies who are working smarter than ever before.

I'm ready, let's go

Easy Setup

Setup is really simple, and only takes a few minutes. You'll be guided through the process, step-by-step — and in no time at all you'll have your first employee added to your account.

We're Here to Help

If you need any assistance or have any questions, our friendly team will be happy to assist. Our comprehensive Help Centre is available too, with guides to all aspects of the platform.

Free HR and Time Tracking Features

Our Holiday Planner and Legal Alert services are available without charge. We're pleased to be able to offer these tools at no cost, to help modern companies grow their businesses.

Lots More Features Available

WorkSmarter provides a wide range of HR tools to help companies grow and manage their staff. Our paid plans unlock access to many more HR services, ready to help you grow your business.


Get Started in 60 Seconds

Register now, and you'll be up and running in no time.
Just fill out the fields below, and we'll set up your account.