The free Holiday Planner
for modern employers.

Are you still tracking employee holidays in a spreadsheet or on a whiteboard?

WorkSmarter organises your employees' annual leave, leaving you free to run your business.

Our Holiday Planner is completely free — no matter what size your company grows to.

Holiday Planning

Holidays shouldn’t be a hassle

Give full visibility to all your staff, so everyone knows who's off and when.

1 Make a Request

Employees request time off — they'll be alerted if the requested dates would exceed their holiday allowance, or conflict with others.

2 Review the Details

Their manager is notified of the request. They can see if the dates would exceed their holiday allowance, or leave the department short-staffed.

3 Approve or Decline

The holiday is then approved or declined. If approved, their allowance is reduced, and the dates appear on the calendar for their colleagues.

The Free Online Staff Leave Planner

WorkSmarter's employee Holiday Planner is completely free to use.

Flexible Holiday Planning

Holiday planning that's
built around your business.

We built WorkSmarter's Holiday Planner to be flexible, adjusting to the way different businesses operate their holiday and staff leave policies.

Whether you track holiday by days or hours, roll-over unused time, or grant TOIL — WorkSmarter's system adapts to suit you.

Flexible Tracking — by Hours or Days

Easily set holiday allowances across multiple years, and pro-rate entitlements for new employees joining mid-way through the year.

Carry Over Unused Holiday Time

Roll over unused holiday automatically from one year to the next — or adjust these allowances by hand.

Time Off In Lieu

Optionally award extra time off instead of overtime pay, and manage these allowances separately for staff.

Clubhouse Golf

“We implemented WorkSmarter for 120+ staff, after upgrading from a paper-based system.

Setup was a breeze, the website is easy to navigate, and the WorkSmarter team were on hand to make the process even simpler.”

Jamie Harding
Clubhouse Golf
Avoid Conflicts

Give your team full visibility

WorkSmarter's free employee leave planner keeps everyone on the same page. The shared holiday calendar is visible to all staff, avoiding difficult conversations when two people try and book the same dates off.

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Feature Summary

The Easy & Free Staff Leave Planner

WorkSmarter's free staff Holiday Planner is the ideal solution.

Hassle-Free Holiday Bookings

Know who's off, and when

Ensure full staff coverage

Prevent exceeding allowances

Avoid duplicate bookings

Keep everyone in the loop

User Friendly System

Easy-to-use calendar

Helpful alerts and reminders

Avoid schedule conflicts

Customise for each employee

Intuitive and easy process

Powerful Features

Sync with Outlook, Apple, and more

Track holiday by hours or days

Automatic time off calculations

Approve cancellation requests

Download management reports

Get Started

Ready to WorkSmarter?

Join for free today, and discover why WorkSmarter is the smarter way to work.

Register For Free

Easy Setup

Setup is really simple, and only takes a few minutes. You'll be guided through the process, step-by-step — and in no time at all you'll have your first employee added to your account.

We're Here to Help

If you need any assistance or have any questions, our friendly team will be happy to assist. Our comprehensive Help Centre is available too, with guides to all aspects of the platform.

Free Time Tracking Solutions

Our Holiday Planner and Absence Tracker services are completely free — there's no catch! We're pleased to be able to offer these tools free of charge, to help modern companies grow their businesses.

Lots More Features Available

WorkSmarter provides a wide range of HR tools to help companies grow and manage their staff. Our paid plans unlock access to many more HR services, ready to help you grow your business.


We'd love to show you more

There's much more to see... Pop your details in the form below, and our friendly team will be in touch to book a demo.