Free Excel Staff Holiday Planner

An easy downloadable Excel template for organising employee holidays in 2024 and 2025.


What's the best way to plan staff holidays in an Excel spreadsheet?

Here at WorkSmarter, our users tell us they love our smart online staff holiday planner, which saves them time and simplifies managing employee leave. Whilst we think our online holiday planner service is an excellent choice for growing businesses, we understand not every company is ready to move their holiday requests online just yet.

That's why we've created this completely free staff holiday planner Excel template, suitable for holiday years beginning in 2024 or 2025.

Download our free Excel staff holiday planner now 👇

Use the form below to customise the Excel template to meet your needs.

We'll send you a download link to access your custom template.

Open the file in Excel — and you're ready to go!

Looking for something more flexible?

Our Excel staff leave template is a great way to get started, but we know most growing companies prefer to manage their employee holidays online eventually. When that time comes, we've got you covered.

WorkSmarter offers a smart online staff holiday planner service, too:

Flexible holiday entitlements can be customised across multiple years, and entitlements can be pro-rated for new employees.

A shared online holiday calendar gives your team full visibility in to who's off and when — and syncs with your computer and smartphone calendar, too.

Simple notifications keeps management informed, and highlights schedule conflicts automatically — making the approval process much more transparent.

And much more! Why not find out more about our online staff holiday planner?

Need More Features?

If you need more advanced staff holiday planning features, don't miss our online staff holiday planner.

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Customise Your Excel Leave Planner Template


Your company name Your company name Your company name
Total employees Total employees Total employees
Holiday year start month Holiday year start month Holiday year start month
Holiday entitlement (days per year) Holiday entitlement (days per year) Holiday entitlement (days per year)
Normal working days Normal working days Normal working days
Public Holidays Public Holidays Public Holidays
Your name Your name Your name
Your email address Your email address Your email address

By using our Excel template service, you agree to our privacy policy.

Online Staff Leave Planner and HR Services

Our staff holiday planner and wide range of HR services help growing teams work smarter, not harder.

WorkSmarter brings HR to the 21st century.

We're the online HR software of choice for modern UK SMEs.

Tried. Tested. Trusted.

We're confident WorkSmarter is the best online HR software for SMEs. But you don't just have to take our word for it — here are a few nice things our customers have to say about our platform.

Leathes Prior

“With over 100 employees working for us, WorkSmarter saves us an incredible amount of time and money.

Managing holidays and absences across our team is so much easier than before.”

Dan Chapman
Partner, Leathes Prior Solicitors
Clubhouse Golf

“We started using WorkSmarter after tracking everything manually. WorkSmarter's easy-to-use interface has made implementation a breeze.

Customer service is second-to-none, feedback is listened to and it saves us so much time! Would highly recommend.”

Richard Grundle
ATG Group
Clubhouse Golf

“We implemented WorkSmarter for 120+ staff, after upgrading from a paper-based system.

Setup was a breeze, the website is easy to navigate, and the WorkSmarter team were on hand to make the process even simpler.”

Jamie Harding
Clubhouse Golf
Icon Plastics

“We came across WorkSmarter and never looked back. All our staff love it too.

It provides an answer to all the issues we were experiencing with spreadsheets before. I can't fault the application, or the service provided by everyone at WorkSmarter.”

Charlie Goodfellow
Icon Plastics
Premier Sports Network

“WorkSmarter has been an incredibly useful tool for me in managing staff sickness, annual leave, and personal info such as birthdays so we can celebrate as a team.

It's been an absolute game changer as it's so quick and easy. Would highly recommend!”

David Watts
Managing Director, Premier Sports Network
Green Ginger Digital

“We've found WorkSmarter to be a cost-effective and user-friendly solution for reducing some of the tedious tasks associated with HR and People Management.

We've always had a timely, friendly, and helpful response from support. Thank you!”

Gemma Russell
Head of People, Green Ginger Digital
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