As you work through the process, use the Status box to update the progress of each prospective candidate as you go along. If you decide to interview, you’ll be able to create a date and time for each contact and we’ll notify the candidate. The vacancy will be updated on the board so you can easily keep track of the latest activity. Each applicant’s current status is also updated for you in the Notes section.

When you set a new status, for example first phone call or interview, the form will ask you to choose when this should be booked:

1. Use the calendar picker to select your date and time, and to select who will be conducting the interview. 

2. Click Book Phone Call and a confirmation message will pop up on your screen; the board will be updated and details will appear on your WorkSmarter Combined Calendar. Scroll through the progress sections to see each applicant’s status. 

3. A confirmation email will be sent to the candidate and manager/s, stating the date and time of the call or interview. They will also be sent a reminder email a day before and an hour before it’s due to start. 

Use the Status box to set up any follow up interviews or calls; and then to shortlist, accept or reject. Once your interviews have been concluded, mark the updated status of each candidate. Click on their name to see a summary. Click on Add Note to see a history of any comments made during the process, or to add a new note if this is required. 

If the Interview is Being Conducted Remotely, can I add a Video Invite?

Yes. When booking the interview you can set the location with a video link, including Zoom, Teams, Google Meet and more.