The Holiday Calendar allows you to view and manage your own holidays, including staff users' holiday requests, where you are the department manager.

The calendar automatically displays a month at a time, but you can instantly switch viewing formats to see what’s happening daily, weekly, or as a list.

We’ve colour-coded the calendar to help you identify whether a holiday is pending, approved, or declined. You can filter by Departments or by the current status of each holiday request. In the top right, you’ll see a summary of who’s away today.

Just so you know, holidays are usually taken in single-day blocks. Of course, half-days can be booked, too, but this will need to be done separately.

Book your holiday 

Once you know your dates, click ‘Book a Holiday', which you'll find via the Services link on your menu. 

Use the calendar to set the dates you’ll be away. Holidays across multiple days will be listed as full days off, so you'll need to input them separately if you want to take a half-day off as part of this request.

Select whether your leave will be paid or unpaid.

The status box summarises the request details, how much holiday will have been used to date, and the amount of holiday you’re entitled to. If your holiday conflicts with an existing holiday already booked by a colleague within one of your Departments, you can still submit your request.

Your Manager will be notified about the clash, and holiday approval will be at their discretion.

Use the comment box to leave any additional information that might be helpful to the relevant Managers.

Once you’re happy that everything’s correct, submit your request. A pop-up message confirms that it’s been sent to your Manager.

The Holiday Calendar is immediately updated to show the requested time off in yellow, indicating that the request is pending and subject to approval. Clicking on your name will show all the details and allow you to edit or cancel the holiday.

Your manager will now consider your request, and you will be notified as soon as they make a decision.

You can keep track of your request and status from 'Holidays' from your calendar view or via your Employee Record.

Once your holiday has been approved, it will appear in green on the calendar, and you will receive a confirmatory email.

Your holiday details are recorded on your Employee Record, which you can access from your profile picture on the right of the menu. This allows you to stay up to date and see all your holiday history in one place.

Amend or cancel your holiday

Click the green bar on the calendar to see the details and access links to amend or cancel your holiday. 

Any changes will be emailed to your Manager, who will respond with their decision in the usual way via your account. If your holiday request is declined, it will show in red, and you’ll be notified by email with the reason why it hasn’t been approved.