WorkSmarter’s Digital Signing feature allows you to send, sign and store documents securely within the platform — without the need to print, scan or post. 

Use this feature to transform how you manage your employee HR Files. Fully compliant with UK legislation, request secure e-signatures individually or in batches from any member of your team, and save these documents directly to each user's HR Files.

Any document can be uploaded and sent for signing. Use with our extensive document library, for new or updated contracts, pay rise confirmations, policy updates, performance reviews, accident forms, return-to-work interviews and much more.

Electronic signing is also integrated within other relevant HR features, such as Performance Reviews, and signatures will be requested automatically from the appropriate staff via an email notification.

Once completed, a signed PDF is automatically stored in the relevant employee’s HR File, reducing admin and keeping records organised and accessible.

Secure, Legally Compliant Digital Signatures:

• Only selected recipients can view and sign documents.

• Each signature is embedded within the final PDF, which includes inbuilt protection against tampering.

• A full audit trail records who signed, when, and from where, associating each signature with unique characteristics including IP address, timestamps and geolocation.

• E-signatures are legally binding and enforceable in UK law.

• All documents are encrypted and securely stored in the platform, helping to protect sensitive information and ensure compliance.

What Type of Documents are Supported for E-Signing?

You can sign almost any file type so needn't worry about file formats, storage, or conversions. With instant availability in cloud storage, we’ll take care of it all for you, from start to finish.