WorkSmarter’s Holiday Planner takes all the hassle out of managing staff annual leave. 

Request, review, approve or decline holiday requests via the platform or mobile app.

Automatic alerts help prevent holiday conflicts within your team so staff can avoid clashes, duplicate bookings, or exceeding their allowance. A shared Holiday Calendar lets every user keep track of their leave details, providing transparency for all. 

The system adapts to the way your business operates, with flexible tracking and adjustments: 

• Track by hours or days.

• Set holiday allowances across multiple years.

• Prorate entitlements for new employees joining mid-way through the year. 

• Roll over unused holiday automatically, from one year to the next - or adjust these allowances by hand.

• Optionally award extra time off instead of overtime pay, and manage these allowances separately for staff. Employees can submit a Time Off In Lieu (TOIL) request. 

• Book company holidays in bulk or add custom blocked off or non-working dates. 

For maximum flexibility, leave can be taken in half days, single days and single day blocks. When employees make a new holiday request, their Manager is immediately notified so they can review, approve or decline the request. Staff are automatically notified of the decision and the shared Holiday Calendar is updated. 

WorkSmarter’s clever Holiday Calculator calculates time off for you, helping you keep track of and stay compliant with entitlement. 

View a handy Holiday Summary on your dashboard and call up instant Holiday Reports for the latest Management information, insights and analysis. 

What Measurements can I use to Track Staff Holidays?

You can track holidays in days or hours. Day tracking is recorded in half-day increments and hourly tracking is recorded in 15-minute increments. To choose your settings, go to the Organisation tab then click on Company Settings and select Holiday Settings. 

Can I Change our Holiday Year Start Dates?

Yes. The holiday year start date is the date the employee's holiday entitlements will reset each year. Any changes can be made from the Batch Update tool. 

Go to Organisation and select Batch Updates. The Action field lets you select the change you wish to make. In this case, select Change Holiday Year Start Dates For Multiple Users. You can select individual employees, or use the Quick Select button for whole departments, offices or company-wide. Set your new holiday start date and submit your batch update.