The calendar allows you to view and manage your own holidays and shows you all other holiday bookings in your team so that you can avoid any tricky clashes.

To protect privacy, staff can only see who has booked a holiday in their own Departments or those they collaborate with. 

Dynamic Display

The calendar automatically displays a month at a time but you can instantly switch viewing formats to see what’s happening daily, weekly, or as a list. As your calendar gets busier during peak holiday seasons, use the sidebar filters to create a clearer, more granular view and refine holidays by their different status or filter by department. You’ll see a summary of who’s away today in the top right.

The calendar is colour-coded to help you quickly identify whether a holiday is pending, approved, declined or has been cancelled. 

Full Visibility

Once a holiday has been requested, the Holiday Calendar is immediately updated to show the requested time off in yellow – indicating that the request is pending, subject to approval. 

Once your holiday’s been approved it will appear in green on the calendar and you’ll receive a confirmatory email. Holidays that have been declined will appear in pink. Cancelled holidays will show in grey. 

Can I Amend or Cancel my Holiday Direct From the Calendar?

Yes. Clicking on your name will show all the details and give you the option of editing or cancelling the holiday from here. When you amend a request, the manager will be notified straight away and the calendar will revert to pending (orange.) If you need to cancel, the holiday will revert to grey on the calendar but will still need manager review.

Can I View the WorkSmarter Holiday Calendar From Any Device?

It’s easy to sync your WorkSmarter calendar for a single calendar view, so you can access it wherever you are, on any device, for speed and convenience. Sync with Outlook, Apple, Google Calendar and more. Just click Subscribe to Calendar and follow the instructions, or read our dedicated article for full details.