Switching to a new system can feel like a big task — but with WorkSmarter, we’ve made onboarding to our platform quick, accurate, and surprisingly smooth. One of the easiest ways to get started is by importing your existing data directly into the platform.

We support the import of essential information like employee records, holiday entitlements, and other essential data. 

The import process is secure and our support team can assist you with this, ensuring everything lands in the right place, in the right format. That means less manual input and fewer chances for errors.

Whether you’re moving from spreadsheets or another HR system, we’ll help you make the transition with minimal disruption. This ensures a smooth transition onto our platform, so you can hit the ground running. 

How Does WorkSmarter Protect my Company’s Personal Data?

At WorkSmarter, we take your privacy seriously. We collect and use personal data only when necessary to deliver our services, and always in line with UK data protection laws. Your information is securely stored, never shared for marketing without your consent, and only accessed by authorised individuals. We act as a processor on your behalf, helping you stay compliant while keeping your data safe. You’re always in control — with clear rights to access, correct, or delete your data — and our dedicated team is here to support you.

What are my GDPR Responsibilities When Using WorkSmarter to Store Employee Data?

As an employer, you're still responsible for how your employee data is collected, used, and managed — even when using HR software. Under UK GDPR, this makes you the data controller, meaning you decide what data is stored and why. WorkSmarter is designed to help you meet your GDPR obligations with ease. 

How the Platform Supports Compliance

• Secure, encrypted storage of employee data, using AES-256 encryption.

• Data never leaves the UK, ensuring location-based compliance.

• Full control over user access, thanks to flexible permission settings.

• Automatic data redaction when an employee leaves your company.

• Nightly encrypted backups, stored in mirrored server clusters for safety and continuity.

• Peace of mind by design, with GDPR compliance built into every layer of the platform.

 Read more.