The Exceptions Report is designed to highlight discrepancies between:

• Contracted working hours

• Actual worked hours (timesheets)

• Approved or unapproved absence

This helps managers and HR teams quickly identify problems without manually reviewing data.

What the Exceptions Report Flags

When worked hours differ from contracted hours.

Example:

• Contracted: 37.5 hours

• Worked: 40 hours

• → +2.5 hours (Over)

Missing Timesheets

When an employee is scheduled to work but hasn’t logged time.

The system checks for:

• Holiday

• Planned absence

• Unplanned absence

Result:

Covered → reason shown

Not covered → flagged as Missing Timesheet / Unauthorised Absence

Worked During Absence

When an employee logs time during approved leave.

→ Exception: Worked During Approved Absence

Partial Day Exceptions

When fewer hours are worked than scheduled.

Example:

• Scheduled: 8 hours

• Worked: 5 hours

• → -3 hours (Under)

What You See in the Report

Summary (Per Employee)

• Contracted hours

• Worked hours

• Total variance (+ / -)

• Detailed Breakdown

Each entry includes:

• Date

• Scheduled hours

• Check-in / check-out times

• Worked hours

• Absence type (if applicable)

• Exception type

• Variance

• Exception Types

• Over contracted hours

• Under contracted hours

• Missing timesheet

• Holiday / planned absence / unplanned absence

• Worked during approved absence

Why This Matters

The Exceptions Report helps you:

• Identify attendance issues quickly

• Improve payroll accuracy

• Reduce manual checks

• Ensure compliance

Best Practice

• Review the report weekly

• Investigate missing or unusual entries

• Ensure employees understand how to log time correctly

• Use alongside payroll and HR processes